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Petaluma High School

Home of the Trojans

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    • Petaluma High School
    • Staff Resources
    • Staff Resources

      revised 03/23

                                             

       

      FIELD TRIP PROCESS

      PROFESSIONAL DEVELOPMENT (PD) PRE-APPROVAL PROCESS

      PURCHASE ORDER (PO) PROCESS

      MISCELLANEOUS STAFF FORMS

      TECH & FACILITIES USE
      PHS ASB CLUB COORDINATOR HANDBOOK & FORMS

       


      FIELD TRIP PROCESS

         Single Forms:

      • Overnight Extended Field Trip Form

      • Field Trip Planning & Approval Form  

      • Field Trip Consent Form (English)  

      • Field Trip Consent Form (Spanish)  

      • Field Trip Swimming Form

      • Field Trip Application

      • Request for Transportation Service Form

      • Transportation of Students in Privately Owned Vehicles-English

      • Transportation of Students in Privately Owned Vehicles-Spanish 

       

       

      PROFESSIONAL DEVELOPMENT (PD) PRE-APPROVAL PROCESS

         Single Forms:

      • PCS Employee Reimbursement Guidelines

      • Purchase Order (PO) Requisition Form  

      • Travel & Conference Application

      • Travel & Conference Reimbursement Form (effective 1.1.23)



      PURCHASE ORDER (PO) PROCESS

         Single Forms:

      • Purchase Order (PO) Requisition Form

      • Tax Form W-9

      • Tax Form 587

      • Tax Form 590



      MISCELLANEOUS STAFF FORMS

         Single Forms: 

      • Claim for Employee Expenses (non Travel & Conference)

      • Claim for Salary or Wages (Pay Claim)

      • Donation Form

      • Independent Contractor Professional Service Agreement

      • Lost or Damaged Sports Equipment Form
      • Office Referral

      • PHS Campus Map

      • Report of Absence (PB8)

      • Request for Expense Advance

      • Request for Leave

      • Supervisor’s Report of Injury/Injury/Exposure

      • Teacher Correction Slip

      • Vehicle Insurance Form

      • Volunteer Application



      TECH & FACILITIES USE

      • Tech Committee Request (Google Form)

      • Tech Request Process Flow Chart (PDF)  

      • Use of Facilities (Link)



      PHS ASB CLUB COORDINATOR HANDBOOK (rev 03.23)

       

      TABLE OF CONTENTS & GUIDE TO FORMS

         Single Forms:

      • ASB Expense Reimbursement Form

      • Cash Count & Deposit Form

      • Club Budget Plan

      • Club Bylaws

      • Club Charter Constitution

      • Club Minutes

      • Fundraising Budget (Revenue Potential) vs Actual Statement Form (after fundraiser)

      • Meeting Sign-in Sheet

      • Pre-Approval Request (PAR) Form

      • Record of Sales - Tally Sheet (Student Store use)

      • Request for Fundraiser Approval Including Revenue Projection

      • Request for Seed Money and/or Cash Boxes

      • Sales Record Without Tickets (concessions)

      • Tally Sheet for Cash Transactions (when collecting money)

      • Ticket Sales Report Form

       
       
       
       
       
       

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    201 Fair Street

    Petaluma, CA 94952

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    Phone: (707) 778-4652

    Fax: (707) 778-4767

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    NON-DISCRIMINATION: Petaluma City Schools is committed to providing equal opportunity for all individuals in district programs and activities. District programs, activities, and practices shall be free from unlawful discrimination, including discrimination against an individual or group based on race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.
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