Petaluma High School

FIELD TRIP PROCESS

PROFESSIONAL DEVELOPMENT (PD) PRE-APPROVAL PROCESS

PURCHASE ORDER (PO) PROCESS

MISCELLANEOUS STAFF FORMS

TECH & FACILITIES USE
PHS ASB CLUB COORDINATOR HANDBOOK & FORMS

FIELD TRIP PROCESS

   Single Forms:

• Overnight Extended Field Trip Form

• Field Trip Planning & Approval Form  

• Field Trip Consent Form (English)  

• Field Trip Consent Form (Spanish)  

• Field Trip Swimming Form

• Field Trip Application

• Request for Transportation Service Form

• Transportation of Students in Privately Owned Vehicles-English

• Transportation of Students in Privately Owned Vehicles-Spanish 

PROFESSIONAL DEVELOPMENT (PD) PRE-APPROVAL PROCESS

   Single Forms:

• PCS Employee Reimbursement Guidelines

• Purchase Order (PO) Requisition Form  

• Travel & Conference Application

• Travel & Conference Reimbursement Form (effective 1.1.23)

PURCHASE ORDER (PO) PROCESS

   Single Forms:

• Purchase Order (PO) Requisition Form

• Tax Form W-9

• Tax Form 587

• Tax Form 590

MISCELLANEOUS STAFF FORMS

   Single Forms: 

• Claim for Employee Expenses (non Travel & Conference)

• Claim for Salary or Wages (Pay Claim)

• Donation Form

• Independent Contractor Professional Service Agreement

• Lost or Damaged Sports Equipment Form

• Office Referral

• PHS Campus Map

• Report of Absence (PB8)

• Request for Expense Advance

• Request for Leave

• Supervisor’s Report of Injury/Injury/Exposure

• Teacher Correction Slip

• Vehicle Insurance Form

• Volunteer Application

TECH & FACILITIES USE

• Tech Committee Request (Google Form)

• Tech Request Process Flow Chart (PDF)  

• Use of Facilities (Link)

PHS ASB CLUB COORDINATOR HANDBOOK (rev 03.23)

TABLE OF CONTENTS & GUIDE TO FORMS

   Single Forms:

• ASB Expense Reimbursement Form

• Cash Count & Deposit Form

• Club Budget Plan

• Club Bylaws

• Club Charter Constitution

• Club Minutes

• Fundraising Budget (Revenue Potential) vs Actual Statement Form (after fundraiser)

• Meeting Sign-in Sheet

• Pre-Approval Request (PAR) Form

• Record of Sales - Tally Sheet (Student Store use)

• Request for Fundraiser Approval Including Revenue Projection

• Request for Seed Money and/or Cash Boxes

• Sales Record Without Tickets (concessions)

• Tally Sheet for Cash Transactions (when collecting money)

• Ticket Sales Report Form